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RefWorks Transition

Which version should I choose? Choose your own adventure!

Legacy Refworks

Legacy RefWorks is stable and is still available through the end of 2018. Continue to use Legacy RefWorks:

  • For short-term projects while all features and functions of the new RefWorks have not been released or de-bugged
  • If you are currently using the Legacy version and plan to finish your project before 2018, consider sticking with Legacy RefWorks.

Legacy RefWorks would not be a good choice for people who are starting a long term project, such as a dissertation, and may not finish by the time the Legacy version disappears. 

New RefWorks

New RefWorks is available now! Create an account in the new Refworks platform if:

  • If you are completely new to RefWorks
  • If you are starting a project/assignment that will continue into or past 2018 (such as a dissertation)

You may have accounts in both the new and the legacy version of RefWorks. The accounts are separate from each other. You may want to consider experimenting with the new RefWorks for a new project, while relying on the legacy version for current projects. 

Although it's now available, new RefWorks is still in Beta. That means not all features and functions have  been released just yet. ProQuest is releasing new features each month.

News & FAQs

I already have a legacy RefWorks account. Should I transition to the new version?
New RefWorks is available now; the legacy version is still available and will be until at least 2018. You must consider a number of factors before deciding to transition from Legacy RefWorks to the New RefWorks, see details above to help you decide.  Still have questions?  Ask a Librarian for help! 

Can I have accounts in both versions?
Legacy RefWorks and New RefWorks can be used in tandem. So you can experiment with the new version while your account in the legacy version is unaffected. However, the two versions do not automatically sync together. You must either transfer citations using the import/export command to move any content from one version to the other or re-sync your account. 

What about Flow account users?
Existing Flow accounts received an individual New RefWorks account. 

Will ref IDs from the legacy version of RefWorks accounts be migrated across to the new RefWorks ensuring people can continue to work on documents started in the legacy version of RefWorks?
RefWorks RefIDs are migrated to the new RefWorks. But users are not able to continue working on the same
word processing document in the new RefWorks/Write-n-Cite.

How many of the new RefWorks accounts will someone be able to have (do you have to use your institutional email as your username)?
Each email address can only be associated with one RefWorks account. In the legacy RefWorks you could have multiple accounts with each email address, but in the new and improved Refworks this is not the case, for right now, although there are plans to allow for multiple accounts in the future.

Will RefWorks continue work with Alumni?
Yes Alumni will be able to access new RefWorks as long as their institution has a subscription

What will happen to the data if you currently have multiple RefWorks accounts affiliated with one email? Will these be combined?
The upgrade process will migrate data from one legacy RefWorks account to one new RefWorks account. If you
have multiple legacy accounts, you can then use the RefWorks import feature within your new RefWorks account
to bring in references from these additional accounts.