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FIU Digital Project Guidelines and Help Materials

The internal standard operating procedures for FIU Libraries' digital collections

Creating DOIs in Digital Commons

This guide will provide instruction on

  1. Constructing Identifiers
  2. Assigning DOIs in Digital Commons
  3. Creating and Registering Metadata with Crossref

Constructing Identifiers

The DOI is made up of three parts:

  • FIU Assigned Prefix: 10.25148/ 
  • Locally Created Suffix


DOI Construction based on content type.

Journals & Journal Articles

For Journals Use the FIU Assigned Prefix . Use the Digital Commons URL or Journal abbreviation

Example: Class, Race and Corporate Power (CRCP) 

DOI = 10.25148/CRCP

For Journal Articles use the FIU Assigned Prefix + Digital Commons URL abbreviation (or journal abbreviation).Volume.Issue(if available).FI#

For example:

                DOI = 10.25148/CRCP.5.1.16092102

For the following content:

  • Books
  • Conference Proceedings
  • Reports / working papers
  • Dissertations
  • Data
  • Posted content: consists of preprints, eprints, working papers, reports, dissertations, and many other types of content that has been posted but not formally published.

FIU Assigned Prefix.Digital Commons URL Series




Components or Supplemental Content

Typically assigned to parts of a whole, most commonly including figures, tables, ETD musical recordings and supplemental materials for a journal article.

Use the suffix of the main document and add “a, b, c”

Following the example above: sferc.2016.XXXXXX.a


Assigning DOIs in Digital Commons

***Once you have published new DOIs in Digital Commons you have 24 hours to upload metadata to Digital Commons.***

For Journals

By Issue

  1. Download Batch Revise Excel for the Journal
  2. Assign each new article an FIDC# (if it does not already exist)
  3. Create a DOI using the formula in section 1.a.
  4. Upload the revised excel and update the site.
  5. Add DOIs to the reference list.
    1. All journal articles that are assigned DOIs are required by Crossref to have reference lists with DOIs. (see Crossref documentation here)
    2. Copy and paste the reference list for each article into a .txt and make sure that the list is properly formatted. Proper format includes:
      1. There should be no line breaks within an individual reference.
      2. When submitting multiple references, they must be in alphabetical order or presented as a numbered list.
    3. Enter the formatted list into the Simple Text Query text box. Be sure to enter your registered email and check the “list all possible DOIs per reference”.
    4. Copy and paste the resulting list into a .docx file and label FI#_DOI_References.
    5. Upload the .docx as a supplemental file with the label “Supplemental Reference List with DOIs”

There are minimal requirements for creating metadata but the more robust the metadata the better.


There are two main ways to submit Metadata:


  1. Web Form:

The web form is available at


Select your document type in step 1.

Enter Descriptive information in Step 2.

The Web Form is best used if you only have 1 or 2 items. The metadata is very basic. 



Most recent metadata schema


Schema Documentation


  1. Metadata Creation using XML


Metadata Creation for Journals Using XSLT:


  1. Once the upload of DOIs is complete in Digital Commons, harvest the issue level XML you’re your browser. (The transformation only allows for one issue at a time.)

The base URL for this report is:[collection_label]/vol[#]/iss[#]/


  1. Then issue-level XML will display in your browser. Right-Click and save the XML to your computer as an .xml file.
  2. Open the .xml file in Notepad ++ (Notepad ++ is a free windows tool)
  3. Remove the following attributes from the opening <OAI-PMH> element, then resave the field.



The resulting <OAI-PMH> element should appear as follows:<OAI-PMH xmlns:xsi="">

Leave the file open in Notepad++

  1. Open the “DCjournal_CrossRef_XSLT_v1.xsl” file in Notepad++ and update all identified variables. Save and close the “DCjournal_CrossRef_XSLT_v1.xsl” file. This includes depositor name and email, journal title, issn and timestampstring.
    1. Email is important, because that is where you will receive submission reports
    2. Timestampstring format is YYYMMDDHHMMSSMM. It does not have to be exact but it must be unique for each .xml uploaded to CrossRef.
  2. Select the revised issue-level .xml file in Notepad++. Click “Plugins” in the menu bar, then click “XSL Transformation” under the “XML Tools” option. The “XSL Transformation settings” dialog box will open.
  3. Click the “…” button in the dialog box and open the “DCjournal_CrossRef_XSLT_v1.xsl” file you saved in step 6.
  4. Click “Transform”. Notepad++ will generate a new output file.
  5. Close the “XSL Transformation settings” dialog box and save the output file as a .xml file.
  6. Test your XML using the Crossref Metadata Quality Check at
  7. Go to and login using FIU’s CrossRef Credentials.
  8. Click “Upload Submission”.
  9. Use the “Choose File” selector to open the output file you saved in step 9. Leave the “Type” setting as metadata. Click Upload.
  10. Click “Show submission queue” to monitor the status of your upload. You will receive an email confirming success of your upload or any issues. Once the job has processed, test to see that the deposited DOIs resolve.


These stylesheets were created by Jeffrey M. Mortimore, 13 February 2016, Georgia Southern University, and are licensed under a Creative Commons Attribution 4.0 International License (

These stylesheets are derived from a stylesheet created by Janice Chan, 01 July 2013, Edith Cowan University, under a Creative Commons Attribution 4.0 International License ( Retrieved 12 February 2016 from