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FIU Digital Project Guidelines and Help Materials

The internal standard operating procedures for FIU Libraries' digital collections

Scanning Reports for Digital Commons

1. Make sure the original report to be scanned is complete and ready for scanning.

2. Place pages to be scanned in tray of Panasonic scanner.

3. On PC connected to Panasonic scanner, launch the ‘Image Capture’ application

4. At the ScanSetting field, select from the pull-down the menu the profile for ‘Digital_Commons’

5. Click on the wrench icon to preview the settings for this selection (see Figure below). Make sure the Paper Source field is set to either Duplex or Simplex based on the formatting of the original document to be scanned; click the ‘OK’ button when done.

6. To start the scanning, press the green ‘Scan’ button

7. In the pop-up window, type in the FI# for the ‘Document Name’

8. When the pages have been scanned, click the ‘End’ button

9. Look over the images on the screen to make sure all pages have been captured properly

10. Click ‘Output Documents’ to save the scanned images. The ‘Output Document Setting’ box will appear (see Figures below). In the ‘Output Path’ field, select the correct folder for this item in Cocoa. If this is an item for Digital Commons, the directory should read as follows:

11. Cocoa/Digital_Commons/FI#/bitonal scan

12. The following figure shows what output settings should be used for the body of the text, where the file names should read as FI#_001.tif, FI#_002.tif, etc.

The following figure shows what output settings should be used for the covers of the
report, where the file names should read as FI#_cover1.tif, FI#_cover2.tif, etc.

Once you press ‘OK’, the scanned images will be saved in the appropriate folder and will be removed from the Panasonic scanning application. You are then ready to perform image editing, if necessary, in Photoshop, or import the images into Acrobat to produce a final PDF version of the report.