Skip to Main Content

Zoom Best Practices Guide

Helpful tips for a successful Zoom meeting.

Zoom Tips

undefined

If you have attended or held a virtual meeting lately, you are probably familiar with the wildly popular meeting and collaboration app Zoom. If you’re like me, your life since the Pandemic has been inundated with Zoom meetings. From work and workouts to virtual happy hours and birthday celebrations, Zoom has played and continues to play a critical role in our lives.

Unfortunately, Zoom’s popularity makes it a prime target for internet trolls. Enter Zoom Bombing, when a meeting is interrupted by a single person or group with what is typically lewd or racially charged material. From large and small gatherings to private organizations and public institutions, anyone can be a victim of Zoom Bombing, but there are precautions you can take to help secure your next Zoom meeting
:


1. Make sure your software is up to date
Zoom is continuously integrating new safety features into its app, so keeping your software up to date ensures you have the latest in security Zoom has to offer.


 

undefined2. Use a password
This option adds an extra barrier to your meeting. However, as my colleagues and I have discovered, using a Zoom password is only effective when you are selective about who and where you share the password.
 

undefined3. Use a registration Link
One of my favorite features by far. A registration link allows you to advertise your Zoom meeting without openly advertising your meeting link and password. As the title suggests, interested parties must register before receiving meeting information.
 

undefined4. Enable waiting Room/ Meeting Lock
If you’re hosting a meeting, more than likely, you know the participants. By enabling the waiting room feature, you can better control who enters your meeting. There is also an option to lock a meeting to prevent anyone from entering a session already in progress. Whether in conjunction or separate, these are two useful tools.

undefined5. Limit screen sharing privileges*
Does your meeting consist of presentations? No? Good. Cut off attendee screen sharing. I cannot stress this enough. In many instances, webinars are interrupted using the screen sharing feature. Yes, this is a valuable tool for collaboration, but if no one needs -- leave it off.

undefined6. Appoint a co-host/sheriff
Give a trusted attendee host status and appoint them to monitor the waiting room, kick out unwanted attendees, and mute that Zoomer that always tries to answer a call during the meeting.
 

undefined7. Only let verified emails into closed meetings
Zoom has an authentication feature that allows users to restrict attendees to only participants with specified email domains. This is a good option for organizations and institutional meetings.
 

*NOTE: If you're using Zoom for a presentation where the host and presenter are different, you can always give the presenter alternate host or co-host status so they can share their screen while the participant share option stays off. If conducting a forum or panel with multiple speakers/presenters, the Zoom Webinar add-on may be the option for you.